The serious stuff

We take the care of your personal data seriously. This privacy notice is here to explain how the personal data you supply to us is collected and used. We ensure that we use your information in accordance with all applicable laws concerning the protection of personal information.

STEMAZING understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website, www.stemazing.co.uk (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law. Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.

If you have any questions at any time about data privacy please contact us at info@stemazing.co.uk.

1. Who are we

STEMAZING is a non-profit social enterprise dedicated to inspiration and inclusion in STEM.

We work with women in STEM, allies, educators, organisations, institutions and families to collectively build a more diverse and inclusive STEM future.

We support STEM role models to empower themselves and inspire the next generation, and we work with Primary Schools to raise awareness and aspirations in STEM and smash gender stereotypes!

Our Site is owned and operated by STEMAZING, a limited company registered in England under company number 12328815.

This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.

Definitions and Interpretation

In this Policy the following terms shall have the following meanings:

“Account” means an account required to access and/or use certain areas and features of Our Site;
“Cookie” means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site.
“Cookie Law” means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;
“Personal Data” means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the Data Protection Act 1998 and EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and
“We/Us/Our” means STEMAZING, a Community Interest Company registered in England under company number 12328815.

2. What information we collect about you

We aim to collect only the information that we think is required for the purpose for which we collect it.

We collect and process personal data about you when you interact with us and our products or participate in any of our programmes. The personal data we process may include:

name;
gender;
business/company name;
job title;
profession;
contact information such as email addresses and telephone numbers;
payment and invoicing details, including information required to support application
your image and audio
demographic information such as post code;
IP address;
web browser type and version;
operating system;
a list of URLs starting with a referring site, your activity on Our Site, and the site you exit to.

Women in STEM Role Models

As a Role Model, we need to collect additional information to enable you to take part in the programme. The data you give to us will be used for general programme coordination, safeguarding, reporting and monitoring.

We process all role model DBS applications through STEM Learning UK, for those based in the UK, see their privacy policy here.

3. When we collect that information

We collect your information when:

You sign up to participate in any of our programmes
You sign up to view or download our resources
You register for activities, events or services
You visit our website
You participate in surveys or research
You sign up to receive our marketing emails
Join our STEMAZING Community
We partner with third parties to provide a service

4. How we collect and store that information

We take appropriate technical and organisational measures to ensure that the information disclosed to us is kept secure, accurate, and up to date, and that it is kept only for as long as is necessary for the purposes for which it is used.

You should be aware that the use of the internet is not entirely secure, and although we will do our best to protect your personal data, we cannot guarantee the security or integrity of any personal information that is transferred from you or to you via the internet. Any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features such as encryption to try to prevent unauthorised access.

5. What we use your information for

Specifically, we may use your data for the following purposes:

To deliver activities, information, events or services connected with STEMAZING and meet our legal responsibilities
Supplying Our services to you
Personalising and tailoring Our services for you
Administer and maintain any user accounts you have with us
Contact you by post, email or telephone
Send you information about our services and other related activities which may be of interest to you via marketing emails you subscribe to
Where we have asked for your consent, we may use your image or quotes in our marketing materials. Please note that where information has been used in printed material, it will not be possible for this to be withdrawn
To carry out surveys/research, for example to measure our impact, and to evaluate/report on outcomes
Where you have agreed, we may provide your information to our trusted partners for research purposes
Ensure that content from our site is presented in the most effective manner for you
Where you are providing a service to us we will use your information for administrative, reporting and management purposes
Process a request that you have made for information from us
Safeguarding purposes - keeping young people and vulnerable adults safe
If you choose to join the STEMAZING Community, you will have to option to join Zoom calls, Whats App groups and online and in person networking events
Prevent and detect crime, fraud or corruption

Photo & Video permissions

Photos that are shared on our website and social media platforms have either:

Been taken with parent / carer written consent given to STEMAZING for the use of the images / videos
Been shared by a school / partner organisation with written permission from that organisation that the images / videos can be used on our website, social media and marketing platforms
Been reshared (or a screenshot taken) from a social media platform that a school or partner organisation has shared directly themselves.

6. On what lawful basis we use your information

We will comply with Our obligations and safeguard your rights under the Data Protection Act 1998 and GDPR at all times.

We have a lawful basis for collecting your data as set out in section 3, “Why we collect that Information”, and for using the data for the purposes described in section 5, “What we use your information for”.

Lawful basis may include:

Where we have your consent.
Where processing is necessary for the performance of a contract to which you are a party. If you fail to provide this information, we may be unable to perform the contract.
Where it is within legitimate interests to process your information. We know that under this basis of processing, we have a heightened responsibility to keep your interests central and to make sure that your rights as a data subject override our legitimate interest.
Where we need to comply with a legal obligation.

Role Models only – Lawful basis for processing special category data

The lawful basis we rely on to process any information you provide as part of your application, which is special category data, is article 9(2)(g) of the GDPR. This relates to processing for reasons of substantial public interest and the safeguarding of your fundamental rights. In addition Schedule 1 part 2(8) of the DPA2018 which relates to processing for equality of opportunity or treatment purposes.

7. Who we share your information with

We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you.

We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.

We may share your information with:

third party processors
organisations where we are providing a service on their behalf
organisations to whom you have agreed for us to share your information
We use data processors who are third parties who provide elements of services for us. We have contracts in place with our data processors. This means that they cannot do anything with your personal information unless we have instructed them to do it. They will hold it securely and retain it for the period we instruct.

Where we share with another controller, they themselves must let you know if they intend to use your information in any other way.

We will not share any of your data with any third parties for any purposes unless we are legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal obligations, a court order, or a governmental authority.

We never exchange or sell your information to any third party.

8. How long we keep your information for

We keep your information for no longer than is necessary for our purposes, or for any period required by law, for example for compliance with HMRC requirements, if this is longer.

We will only keep your personal data for as long as we need it to fulfil the purposes for which it was collected. If we no longer need your personal data for these reasons, we will either:

anonymise your personal data (so that it can no longer be associated with you) and process it for research or statistical purposes;
or delete your personal data.

Users can request that their personal data is deleted at any time.

9. Your rights

You have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:

The right to be informed about Our collection and use of personal data;
The right of access to the personal data We hold about you;
The right to rectification if any personal data We hold about you is inaccurate or incomplete;
The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you;
The right to restrict (i.e. prevent) the processing of your personal data;
The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
The right to object to Us using your personal data for particular purposes; and
Rights with respect to automated decision making and profiling.

If you have any cause for complaint about Our use of your personal data, please Contact Us using the details provided in section 12 and We will do our best to solve the problem for you. If we are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office. For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.

How Can You Control Your Data?

In addition to your rights under the GDPR, when you submit personal data via Our Site, you will be given options to restrict Our use of your data. You may also wish to sign up to one or more of the preference services operating in the UK: The Telephone Preference Service (“the TPS”), the Corporate Telephone Preference Service (“the CTPS”), and the Mailing Preference Service (“the MPS”). These may help to prevent you from receiving unsolicited marketing. Please note, however, that these services will not prevent you from receiving marketing communications that you have consented to receiving.

Your Right to Withhold Information

You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.

How Can You Access Your Data?

You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@stemazing.co.uk.

10. Information about how cookies are used on this website

This website, like most websites, puts small files (known as ‘cookies’) onto your computer to collect information about how you browse the site. Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site.

Measuring website usage (Google Analytics)

We use Google Analytics software (Universal Analytics) to collect information about how you use this website. We do this to help make sure the site is meeting the needs of its users and to help us make improvements.

Google Analytics stores information about:

the pages you visit on this site
how long you spend on each page on this site
how you got to the site
what you click on while you’re visiting the site

These cookies do not collect or store your personal information (for example your name or email address) so this information can’t be used to identify who you are. We do not allow Google to use or share our analytics data.

11. About changes to our privacy policy

We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations.

What Happens If Our Business Changes Hands?

We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.

12. How to contact us about your data

If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@stemzing.co.uk.

Updated: 1st November 2024